ShareIT Procurement

ShareIT offers its members IT hardware, software, licensing, and services all at a lower cost.

The Alberta ShareIT shared procurement program is managed by Cybera, and led by Alberta's post-secondary sector. K-12 school boards, as well as municipalities and municipal affiliates are able to join and become consumers of any existing procurement or training service agreements.

Strategic procurement benefits:

Cost reduction (discounting levels and cost avoidance)
Demand aggregation
Standardization
Simplified processes
Information sharing
Risk mitigation

View ShareIT Procurement Metrics

Catalogue

Upcoming Projects & Agreement Renewals

Roadmap

Procurement Process

Policies and Procedures

Setting up a Shared Procurement Program

ShareIT Catalogue

The ShareIT catalogue includes:

ADOBE LICENSING

Softchoice

This contract is open to post-secondary ShareIT members.

Available services

Specialty Pricing
- Pre-negotiated pricing for Enterprise Term Licensing Agreement (ETLA) and Value Incentive Program (VIP)
  - ETLA – Cybera has a direct agreement with Adobe for a three-year consortium (2023-2026) agreement with Softchoice as the provider of licensing support and services
  - VIP – Cybera holds an agreement with Softchoice for level 4 consortium pricing
Adobe Subject Matter Experts
- Access to Adobe SMEs versed in Adobe Education licensing to help align PSI's Adobe goals with licensing options
Enterprise Lifecycle Management
- Bi-annual or quarterly session to review product/agreement updates, support true up preparation, and address any outstanding questions associated to Adobe licensing
End User Productivity Assessment (for fee)
- Define current baseline of collaborative technologies used through voice of the user surveys and IT operations interviews to define high level collaboration strategy
Support
- SLA Based – call, chat, email, and expert sessions
Training Development
- ETLA – Unlimited end user training

View the Adobe-Softchoice Master Agreement (ShareIT members only)

For municipalities and municipality affiliates

The Large Government Agency (LGA) Adobe Licensing Model offers government organizations scalable, flexible, and cost-effective access to Adobe’s software suite, including Creative Cloud, Document Cloud, and Experience Cloud. This model provides discounted pricing, compliance with government security standards, and dedicated support, making it ideal for large agencies. It also includes flexible licensing options, such as perpetual or subscription-based licenses, and tools like the Adobe Admin Console for efficient license management. The LGA model ensures agencies can deploy Adobe software securely and cost-effectively while meeting the unique needs of government operations.

For more information, visit ShareIT's member wiki.

Learn more about Softchoice

AUDIOVISUAL HARDWARE

AVI-SPL

This audiovisual and videoconferencing solutions contract is open to all ShareIT members.

Available products

AV controllers and processors
LED/LCD displays (TV’s)
Interactive touch displays
Projectors
Direct view LED video walls
Classroom speakers
Microphones
Audio amplifiers/mixers
- includes digital; signal processing (DSP) components
Document cameras and pan/tilt/zoom (PTZ) cameras
Room control panels and processors
Audio-visual accessories, including:
- equipment racks, display mounting hardware
- mobile stands, display kiosks
- projection screens
Video conferencing endpoints and room kits
Webcasting, streaming and digital signage equipment

Available services

AV system design and consultation
Technical installation and commissioning
System programming
Project management
Support and maintenance agreements
Time & Materials (T&M) ad hoc break-fix repair services
Digital signage configuration and content management
Training and adoption services

View the Master Agreement (ShareIT members only)

Learn more about AVI-SPL.

CHATBOT

CLOUD SERVICES

Softchoice Amazon Web Services (AWS)

The Amazon Web Services (Softchoice) agreement is open to all ShareIT members.

Softchoice Amazon Web Services (AWS)

Available services

Managed billing
- Access to the Softchoice billing dashboard and billing support
Reserved Instance (RI) Modelling
- RI recommendations along with quarterly cost optimization insights
Quarterly insights into risks of security exposure
Softchoice AWS Solution Architects
- ShareIT Education discount is available on professional services rates.
Softchoice AWS Accelerator program
- Education on AWS and the selection of a production workload
- Reference architecture using automation and Infrastructure as Code
- Complete cloud migration
- Managed Cloud Services: Cost management, technical support & on-going mentorship
Training development
- Exclusive monthly webinar series centered on savings and security best practices
- Discounts on AWS training.
- Focused hands-on keyboard training sessions through AWS Immersion Days
- Virtual AWS 101 level & Core Services training session

View the Master Agreement (ShareIT members only)

Learn more about Softchoice.

END-USER COMPUTING HARDWARE

Microserve & WBM Technologies

The Microserve and WBM Technologies agreements are available to Alberta ShareIT members.

Available products

Windows desktops - standard and high performance
Windows laptops - standard and high performance
Thin Clients
Apple desktops, laptops and accessories
Chromebooks
Tablets
2-in-1’s
CTO’s
Monitors
Peripherals

Available services

Warehousing orders
Imaging and staging
Data destruction
Data transfers
Zero-touch deployments
On-site/remote worker deployments
Technical support
Cost-recovery program
Device recycling

Microserve

The agreement is for the purchase of desktops, laptops, thin clients and related services. It offers a wide array of Dell, Lenovo, Apple and Acer desktops, laptops, monitors, as well as thin clients, Chromebooks and Microsoft Surface products.

View the Master Agreement (ShareIT members only)

Learn more about Microserve.

WBM Technologies

This master agreement introduces a wide array of hardware, including desktops, laptops, thin clients, monitors, and peripherals for use from a variety of tier one manufacturers. Hardware and value-added services are available to ShareIT members at significantly discounted pricing.

View the Master Agreement (ShareIT members only)

Learn more about WBM Technologies.

ENDPOINT DETECTION & RESPONSE

ISA Cybersecurity & Insight Canada

The ISA Cybersecurity Master Agreement for a SentinelOne solution, and the Insight Canada Master Agreement for a Palo Alt Networks solution, are available to Alberta ShareIT members.

ISA Cybersecurity

Available services

SentinelOne delivers autonomous, artificial intelligence (AI) and machine learning cybersecurity for the endpoints, data centres, and cloud environments of today's modern enterprises. Our solutions enable attack prevention, detection, response, and remediation across all major vectors and encompass these functions and services:

Extended Detection Response (XDR)
Endpoint Platform Protection (EPP)
Cloud Workload Protection Platform (CWPP)
Network Visibility & Control
Optional security services to complement platform solutions

View the Master Agreement (ShareIT members only)

Learn more about ISA Cybersecurity.

Insight Canada

Available services

Palo Alto Networks delivers cybersecurity products covering a broad range of use cases, enabling end-clients to secure their networks, remote workforce, access to the service edge, branch locations, public and private clouds. Our solutions enable attack prevention, detection, response, and remediation across all major vectors and encompass these functions and services:

Extended Detection Response (XDR)
Endpoint Platform Protection (EPP)
Cloud Workload Protection Platform (CWPP)
Network Visibility & Control
Optional security services to complement platform solutions

View the Master Agreement (ShareIT members only)

Learn more about Insight Canada.

FIREWALL

Compugen (Fortinet) & Softchoice (Palo Alto)

The Compugen for Fortinet solution and the Softchoice for Palo Alto solution, are available to all ShareIT members.

Agreements were put in place with multiple firewall providers at significant cost discounts to accommodate a variety of firewall needs, ranging from large, complex environments through to and including smaller, more modest installations. The deliverables are scalable to allow flexibility for small devices that protect a dozen users to enterprise devices that can protect 10,000+ users regardless of geographic location or diversity of their environments, offering a variety of models to support a variety of throughputs. In addition, these agreements can accommodate purchasing desires ranging from full replacement to upgrades of their current firewall environments. Training and support for Participating Members are available in the areas of deployment, transitioning, build and optimization.

Compugen for Fortinet solution

View the Master Agreement (ShareIT members only)

Learn more about Compugen.

Softchoice for Palo Alto solution

View the Master Agreement (ShareIT members only)

Learn more about Softchoice.

IBM SPSS SOFTWARE

IBM

This agreement is available to Alberta ShareIT members.

Available Services

The IBM SPSS software platform offers advanced statistical analysis, a vast library of machine learning algorithms, text analysis, open source extensibility, integration with big data and seamless deployment into applications. The agreement offers unlimited Campus Value Option Premium and AMOS software licenses for both administrative and student users and covers virtual and on-site use.

View the Master Agreement (ShareIT members only)

Learn more about IBM SPSS.

IT SERVICES ROSTER

The IT Service Roster is available to Alberta ShareIT members.

The objective the IT Services Roster of qualified providers is to:

Increase Member access to qualified Providers
Reduce and contain the costs of professional services, and reduce administrative efforts through readily accessible services
Maintain the quality of services through an ongoing evaluation tool and performance evaluation mechanism
Reduce service quality risk by evaluating and reporting performance, as well as confirming eligibility requirements and credentials

Categories of IT services

Cybersecurity
Development & Operations
Infrastructure
Network
Project Management

View the IT Services Roster overview (ShareIT members only)

Cybersecurity

Available resources

ID & Access Management Specialist
Incident Planning & Response
Security Consulting

Pre-qualified vendors

View the Cybersecurity services information (ShareIT members only)

Development & Operations

Available resources

Cloud Development & Support
Quality Assurance
Software Development & Support
Software Architect
Technical Writer
User Experience Architect
Web Development & Support

Pre-qualified vendors

View the Development & Operations services information (ShareIT members only)

Infrastructure

Available resources

Business Intelligence
Cloud Services
Database Administration Services
Solutions Architect
System Administration Services

Pre-qualified vendors

View the Infrastructure services information (ShareIT members only)

Network

Available resources

Network Architecture
Network Administration
Network Infrastructure, Installation &
Support/Network Diagnostics
Wireless Network Administration & Operation

Pre-qualified vendors

View the Networks services information (ShareIT members only)

Project Management

Available resources

Business Analyst
Organizational Change Manager
Project Manager

Pre-qualified vendors

View the Project Management services information (ShareIT members only)

NETWORKING HARDWARE & SERVICES

Aruba & Cisco Systems

These agreements are available to Alberta ShareIT Members, Cybera's provincial NREN partners, and CANARIE to leverage.

Aruba

This agreement provides an open catalogue of networking hardware for K-12 and higher education use.

This catalogue includes the following categories:

Core Networking
- Core Switching (Layer 2/3)
- Core Routing (Layer 3)
Data Centre Networking
- LAN
- SAN
Access Layer
- Access Layer Networking (Layer 2)
Wireless Networking
- Controller Based
  - Wireless Controllers
  - Access Points
- Autonomous
  - Access Points

View the Master Agreement (ShareIT members only)

Learn more about Aruba

Cisco

Available services

This agreement provides an open catalog of Cisco’s Enterprise Networking suite.

View the Master Agreement (ShareIT members only)

Learn more about Cisco.

PHISHING & SECURITY AWARENESS

Microserve - Fortra Terranova Security

This agreement is open to all ShareIT members.

Available Services

Phishing Simulation platform
Security Awareness Training platform
One (1) hour complimentary virtual consultation with a Cyber Information Security Officer
Project Starter Bundles are available at competitive prices
Uptime guarantee of (99.9%) respecting the 24/7 availability of the security awareness and phishing platform

Change user behaviors, reduce related cyber security risks, and keep your sensitive information safe with the highest-quality security awareness training and real-world phishing simulations. The Terranova Security Awareness Platform features a library of diverse, engaging content focusing on key topics like phishing, ransomware, strong passwords, and more. It also makes deploying, managing, and monitoring phishing simulations easy, giving administrators complete control over phishing templates that target specific behaviors, communication strategies, and real-time analytics and reporting.

View the Master Agreement (ShareIT members only)

Learn more about Fortra Terranova Security.

Learn more about Microserve.

SERVERS & STORAGE

Microserve

This agreement is open to all ShareIT members.

Available products

Enterprise Level Servers
Enterprise Level Storage
Hyperconverged Solutions
Private and hybrid cloud solutions
Server & Storage Software Solutions
Enterprise Level Connectivity Hardware
OEM Warranty Support Programs
Installation & Configuration Packages
Partial List of OEMs Represented
- Dell (Servers & Storage, Hyperconverged, Connectivity Hardware)
- HPE (Servers & Storage, Hyperconverged, Connectivity Hardware)
- Lenovo (Servers & Storage, Hyperconverged)
- SuperMicro (Servers & Storage)
- Cisco (Servers, Hyperconverged, Connectivity Hardware)
- Nutanix (Hyperconverged Solutions)
- Scale Computing (Hyperconverged Solutions)
- NetApp (Storage)
- Exagrid (Storage)
- Tintri (Storage)
- StarTech (Enterprise Level Connectivity Hardware)
- LinHaw (Enterprise Level Connectivity Hardware)

Available services

Infrastructure Technology planning and server/storage standards development
Datacenter assessments, capacity planning, and environment health checks
Comprehensive datacenter infrastructure and cloud solution design services
Server/Storage Infrastructure Pre-Configuration services in our Techcenters
Onsite Installation and commissioning
Project Management
Managed Infrastructure support or ad-hoc retainer agreements
System Design & Roadmap Services
Warehousing & Deployment Services
Managed Infrastructure Services
Lease & Financing Services including Infrastructure as a Service (IaaS) programs
Server and Data Migration Services
Datacenter, Hybrid, and Cloud Consulting
Back-up and Disaster Recovery Solutions

View the Master Agreement (ShareIT members only)

Learn more about Microserve.

TELEPHONY HARDWARE & SERVICES

Netagen

This agreement is open to Alberta ShareIT members.

Available Services

This agreement offers a wide array of telephony related services, including:

Telephony equipment, including a wide range of telephony hardware, software, and licensing for the Mitel, Avaya, and Cisco product lines
SIP Trunking: SIP-based services to connect participating Cybera ShareIT post-secondary and K-12 organizations’ telecommunications infrastructure to the public switched telephone network (PSTN).
Managed services

View the Master Agreement (ShareIT members only)

Learn more about Netagen.

VA & PEN TESTING

ISA Cybersecurity, MNP Digital and iON United/Tenable

These agreements are available to all ShareIT Members.

ISA Cybersecurity

Available services

ISA Cybersecurity is here to help with our comprehensive vulnerability assessments and penetration testing for all your web applications, portals, and Intranet sites. We use the latest Open Web Application Security Project (OWASP) Testing Guide as a starting point, then work from the outside in to simulate external attacks, and probe defenses from inside the network to identify vulnerabilities and security weaknesses. Using the same tools and techniques employed by real-life hackers, we help you safely identify design flaws and security vulnerabilities before threat actors can capitalize on them. Be sure that you’ve done all you can to protect your sensitive student and staff data.

Our security offerings:

Web application scanning (offered as a tool or fully-managed service)
A full suite of optional security services to complement platform solutions, including offensive security solutions like vulnerability assessment and penetration testing

View the Master Agreement (ShareIT members only)

Learn more about ISA Cybersecurity

MNP Digital

Available services

Vulnerability assessments
End-to-end penetration testing including White, Grey, and Black box testing for internal/external hosts, web, and mobile applications
PCI ASV scanning and CDE network segmentation testing
Vishing, phishing, and social engineering testing
Red Team/Purple Team assessments
Secure source code reviews

Each of our services is designed to be flexible and practical, with each engagement managed by Project Managers and our experienced technical pen-testing staff. We can accommodate on-site and remote testing via installed devices and off-business-hours testing windows. In addition, scope questionnaires and our reporting and walkthrough post-testing/re-testing services will help explain the technical findings and what needs to be prioritized for remediation.

View the Master Agreement (ShareIT members only)

Learn more about MNP Digital

iON United | Tenable

Tenable Vulnerability Management is a risk-based vulnerability management platform that provides continuous network visibility to predict attacks and quickly respond to critical vulnerabilities. Built-in prioritization, threat intelligence and real-time reporting help you understand your risk and proactively disrupt attack paths. Built on leading Tenable Nessus technology, and managed in the cloud, you get complete visibility of the assets and vulnerabilities on your network so you can quickly and accurately understand your risk and know which vulnerabilities to fix first.

Available services

Discover, assess, and prioritize vulnerabilities
Extensive CVE and configuration coverage so you can quickly see scan results and determine exposures. Intuitive dashboard visualizations and easy-to-understand risk scores ensure immediate insight to reduce risk
Built-in prioritization capabilities ensure high-risk vulnerabilities are quickly patched
Continuous discovery and assessment with always-on sensors
Built-in threat intelligence
Automated vulnerability prioritization
Real-time visualization of risk, and tracking of vulnerabilities, assets and remediations
Built-in vulnerability risk scores to identify risk
Fully documented API and pre-built integrations

View the Master Agreement (ShareIT members only)

Learn more about iON United and Tenable

VIRTUAL DESKTOP

ESTI Consulting Services & Insight Canada

These master agreements are open to Alberta ShareIT members.

ESTI Consulting Services

Available solutions

On-Prem VDI
- ESTI provides the hardware, software and (if required) the services to provision and support VDI in a data centre or co-location facility used by the ShareIT member. This may include integration with existing infrastructure, including network, backup, Active Directory and related technologies.
Cloud VDI
- ESTI offers VDI infrastructure for members, delivered using a cloud model. In particular, ESTI provides all hosting, services and support of this service and charges ShareIT members based on actual usage.
Hybrid VDI
- A combination of On-Prem and Cloud VDI, Hybrid allows ShareIT members to have a base of on-prem hardware and expand to the cloud as needed for any reason including capability (e.g. GPU) or capacity.

Additionally, ESTI offers high-level IT Infrastructure architectural assessments to Share-IT members to begin their VDI journey.

View the Master Agreement (ShareIT members only)

Learn more about ESTI Consulting Services.

Insight Canada

Available solutions

On Prem Solution
- VDI Hypervisor Software/Solutions (VMware Horizon or Citrix DaaS) and Hyperconverged Infrastructure (Dell VxRail)
Hybrid Solution
- VDI Hypervisor Software/Solutions (VMware Horizon or Citrix DaaS) and Cloud Infrastructure (Microsoft Azure Virtual Desktop)
Cloud Solution
- Microsoft Azure Virtual Desktop (AVD)*
  *Ability to enhance Microsoft AVD in the Cloud with VDI Hypervisor Software/Solutions (VMware Horizon or Citrix DaaS)

Insight can also provide these Professional Services to assist with the implementation of these VDI Solutions:

Assessments
Design and roadmaps
Workshops
Deployment
Managed services

View the Master Agreement (ShareIT members only)

Learn more about Insight Canada.

WEB CONFERENCING

Kaltura

This agreement is open to all NREN partners and ShareIT members.

Available services

Implementation
Training & Adoption Services
24/7 Support

Available products

Virtual Classroom
- A real-time virtual classroom and web conferencing solution designed and developed for educators. Persistent rooms with advanced moderation, controls, collaborative tools like whiteboard, content playlists, breakout rooms, live quizzing, recording and HD video sharing.
LMS Integration
- Create course video galleries, video assignments, interactive videos, track student engagement and access virtual classrooms with Kaltura’s seamless integration into the LMS.
Media Portal
- Branded media hub for sharing videos, recordings, and live events securely and at scale to the community inside and outside of your institution.
Live Streaming
- Broadcast every event of any size from athletics to guest lectures and presidential addresses. Quickly create new live events and stream to an unlimited audience.
Lecture Capture
- Live stream and record any class on campus. Compatible with lecture capture hardware and PCs. Schedule in advance or capture on the fly and automatically publish to your LMS.

View the Master Agreement (ShareIT members only)

Learn more about Kaltura.

Upcoming Projects & Agreement Renewals

Updated December 2024.

Upcoming Projects

Cloud Services Providers

Enterprise Research Administration System

ERP Professional Services

Telephony v2

AV Hardware v2

Uninterruptible Power Supply

Agreement Renewals

No new renewals.

2024/2025 SHARED PROCUREMENT ROADMAP

View as a PDF.

ShareIT Procurement Process

ShareIT facilitates procurement in a fair, open, transparent and competitive manner.

Our sourcing process complies with the applicable Canadian trade agreements for the Municipalities, Academia, School Boards, and Health Regions sector.

The ShareIT procurement process:

Planning

Develop business case for approval from Oversight Committee based on opportunity identification research
Identify members who could participate in project
Engage members to establish a working group